Administrative Assistant III - Business Affairs
Hopkinsville Community College
Kentucky Community and Technical College System
Administrative Assistant III
Business Affairs
22.5 hours per week
Position # 10016587
Open Date: 04/21/25
Close Date: 05/01/25
KCTCS is committed to achieving excellence through cultural diversity. We actively encourage applications and/or nominations of persons of color, women, veterans, persons with disabilities and other individuals.
KCTCS is an equal opportunity employer and educational institution.
KY law requires state and national pre-employment background
checks as a condition of employment.
Initial review of applicants will begin on May 2, 2025.
Applicants will be notified if selected for an interview.
For questions regarding the above position, contact us by emailing hp-hr@kctcs.edu.
Kentucky Community and Technical College System
Administrative Assistant III
Business Affairs
22.5 hours per week
Position # 10016587
Open Date: 04/21/25
Close Date: 05/01/25
KCTCS is committed to achieving excellence through cultural diversity. We actively encourage applications and/or nominations of persons of color, women, veterans, persons with disabilities and other individuals.
KCTCS is an equal opportunity employer and educational institution.
POSITION DESCRIPTION
The primary purpose of the part time Administrative Assistant III – Business Affairs is to provide complex administrative support to a department or group of professionals in support of unit goals.
MAJOR RESPONSIBILITIES
The primary purpose of the part time Administrative Assistant III – Business Affairs is to provide complex administrative support to a department or group of professionals in support of unit goals.
MAJOR RESPONSIBILITIES
- Provide administrative support for the Vice President for Business Affairs, involving a wide variety of administrative functions for which the assistant assumes a lead responsibility as the delegate of the administrator.
- Perform duties as needed for departments under the Business Affairs umbrella: Financial Aid, AP/AR, Student Financials, Human Resources, Information Technology, Maintenance & Operations, Safety & Security, and Pathfinder Grill.
- Provide excellent customer service and assist students, visitors, faculty and staff via email, messaging, phone, or in-person, Manage the welcome center on the second floor of the Administration Building.
- Perform general support duties such as preparing correspondence and memorandums, filing, copying and scanning, distributing mail, answering business office phone, and other general support duties.
- Assist with post-award financial administration of grants and contracts, campus inventory tracking and data entry, utilities tracking and data entry, expense tracking and processing, and other Business Affairs data management processing as needed. Manage with detail, attention, accuracy, and adhering to timelines. Use of spreadsheets, word processing, and database management to manage these and other projects as assigned.
- Other duties as assigned by Vice President for Business Affairs.
MINIMUM REQUIREMENTS
- Associate degree and three years related work experience, or equivalent.
- Demonstrated excellent customer service skills/soft skills.
- Demonstrated attention to detail.
- Demonstrated excellent organizational skills, and the ability to multi-task in an open office environment and respond to issues and concerns that affect the department.
- Discretion in handling high level, confidential materials related to the department.
- Demonstrated excellent written and oral communication skills.
- Demonstrated excellent database and computer skills. Must have advanced Excel skills.
checks as a condition of employment.
Initial review of applicants will begin on May 2, 2025.
Applicants will be notified if selected for an interview.
For questions regarding the above position, contact us by emailing hp-hr@kctcs.edu.
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